Do you really know the best questions to ask when searching for the perfect venue?
Finding the perfect venue for your wedding is generally the first of many vendors you will need to contact. Here are some ‘Hot Tips’ on what to ask from a venue before deciding which one would be perfect location your wedding.
IMPORTANT: When calling a venue, you’re first question should NEVER be “how much do you charge for a wedding?” You’re first question should be, “I’m getting married on (date), is this date available?”
Finding the venue may be the hardest vendor you will need to visit with because there are so many variables involved.
There are basically two kinds of venue pricing:
- All Inclusive venue
- DYI Venue
All Inclusive Venue, generally means, they have set a flat price for your wedding and/or reception. Many include in that price the venue, table, chairs, linens, tableware, decoration, meal, and sometimes a photographer, DJ etc.
Some brides, and you may too, love this idea because there are way less decisions to make. The venue does that for you with generally offering a couple of different packages. Be sure and ask what fees are not included like taxes, service charges.
DYI Venues, may have a flat fee based on the number of guest. Some include tables and chairs, but the rest is left up to bride and groom to design the wedding of her dreams. Now a day’s, brides love to have more hands-on with their wedding planning then past years, either by doing everything themselves or hiring the help of a wedding coordinator.
Before you and your fiancee jump in the car and go viewing venues, be sure to some homework first.
1) Research online to read all about the venue and check out reviews people are leaving. Visit their website to make sure they can accommodate your needs. (Size of facility, location, accommodations, preferred vendor list, etc)
2) Take your wedding planning binder with you, so you can have general location for all your paper work that will come your way during the process of planning your wedding / reception.
3) Have a list of questions you came up with when you did the research on the venue.
4) It’s highly recommend to always schedule an appointment with the venue. This will give you the undivided attention with the venues sale manager to explain their venue, cost involved and what is/is not included, and to answer all your questions.
If you just drop in on a venue, it is really hard for a venue to offer you the attention you will want and need.
As with any other professional businesses, a venue schedules their day by the hour, whether it is a showing, walk through or contract signings.
Also allow yourself enough driving time so you will arrive on time to your appointment. Being late gives a bad impression.
5) Not every venue is the perfect choice for your wedding/reception.
Write down what kind of wedding you would like to have: formal, fun, laid back, rustic, themed, etc.
When doing your researching online you should be able to get a feel for the type of venue they offer by the photos they have posted and the reviews your read.
6) Choose your top three to five venues that you want to go visit.
Call each of them and schedule an appointment. Don’t just ask if your wedding date is available.
If you are a price shopper, you’re cutting your special day short because you may have just eliminated the venue of your dreams.
Remember no two facilities are priced just the same. There are so many options included in each venue.
7) Here is where your three-ring binder and list of questions come in handy. Bring it with you to every appointment. You should be organized and prepared with lots of questions.
8) Now you may ask: What is included in the price?
- How many guest can your venue host?
- Is there an extra charge for additional guest?
- What is included in the rental fee: Table, chairs, linens, tableware, silverware, decorations, etc
- May I hire a outside caterer, DJ, Photographer (vendors of my choice) or do I need to choose from your preferred list?
- What time frame is included in the fee?
- May we host an open bar or do we have to have a cash bar?
- Do I need to hire bartenders or security?
- What is your cancellation policy?
- What are your decorating policies?
- Is your facility wheel chair accessible?
- Do you offer a bride and a groom’s dressing room?
- May I bring in my own alcohol?
- What additional charges should I be aware of? (tax, service fees, etc.)
- Do you recommend wedding insurance, where can I find company who will offer this service?
- Most important of all, is never assume anything. And get everything in writing.
Did this post help you feel better about booking your venue?
I’d love to hear your comments ↓
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