8 ‘Question Asking Tips’ When Looking For a Venue

8 Question Asking Tips When Looking For A Venue

Do you really know the best questions to ask when searching for the perfect venue?




Finding the perfect venue for your wedding is generally the first of many vendors you will need to contact. Here are some ‘Hot Tips’ on what to ask from a venue before deciding which one would be perfect location your wedding.





IMPORTANT: When calling a venue, you’re first question should NEVER be “how much do you charge for a wedding?”  You’re first question should be, “I’m getting married on (date), is this date available?”


Finding the venue may be the hardest vendor you will need to visit with because there are so many variables involved.





There are basically two kinds of venue pricing:

  • All Inclusive venue
  • DYI Venue


All Inclusive Venue, generally means, they have set a flat price for your wedding and/or reception.  Many include in that price the venue, table, chairs, linens, tableware, decoration, meal, and sometimes a photographer, DJ etc.

Some brides, and you may too, love this idea because there are way less decisions to make. The venue does that for you with generally offering a couple of different packages. Be sure and ask what fees are not included like taxes, service charges.






DYI Venues, may have a flat fee based on the number of guest.  Some include tables and chairs, but the rest is left up to bride and groom to design the wedding of her dreams. 

Now a day’s, brides love to have more hands-on with their wedding planning then past years, either by doing everything themselves or hiring the help of a wedding coordinator.






Before you and your fiancee jump in the car and go viewing venues, be sure to some homework first. 


1) Research online to read all about the venue and check out reviews people are leaving. Visit their website to make sure they can accommodate your needs. (Size of facility, location, accommodations, preferred vendor list, etc)


2) Take your wedding planning binder with you, so you can have general location for all your paper work that will come your way during the process of planning your wedding / reception.


3) Have a list of questions you came up with when you did the research on the venue.


4) It’s highly recommend to always schedule an appointment with the venue. 

This will give you the undivided attention with the venues sale manager to explain their venue, cost involved and what is/is not included, and to answer all your questions.


If you just drop in on a venue, it is really hard for a venue to offer you the attention you will want and need. 

As with any other professional businesses, a venue schedules their day by the hour, whether it is a showing, walk through or contract signings. 


Also allow yourself enough driving time so you will arrive on time to your appointment. Being late gives a bad impression.


5) Not every venue is the perfect choice for your wedding/reception.  

Write down what kind of wedding you would like to have: formal, fun, laid back, rustic, themed, etc. 

When doing your researching online you should be able to get a feel for the type of venue they offer by the photos they have posted and the reviews your read. 





6) Choose your top three to five venues that you want to go visit. 

Call each of them and schedule an appointment. Don’t just ask if your wedding date is available. 

If you are a price shopper,  you’re cutting your special day short because you may have just eliminated the venue of your dreams. 

Remember no two facilities are priced just the same. There are so many options included in each venue.


7) Here is where your list of questions comes in handy. 

Bring it with you to every appointment.  You should be organized and prepared with lots of questions. 





8) Now you may ask:  What is included in the price?

  • How many guest can your venue host?
  • Is there an extra charge for additional guest?
  • What is included in the rental fee:  Table, chairs, linens, tableware, silverware, decorations, etc
  • May I hire a outside caterer, DJ, Photographer (vendors of my choice) or do I need to choose from your preferred list?  
  • What time frame is included in the fee?
  • May we host an open bar or do we have to have a cash bar?
  • Do I need to hire bartenders or security?
  • What is your cancellation policy?
  • What are your decorating policies?
  • Is your facility wheel chair accessible?
  • Do you offer a bride and a groom’s dressing room?
  • May I bring in my own alcohol?
  • What additional charges should I be aware of? (tax, service fees, etc.)
  • Do you recommend wedding insurance, where can I find company who will offer this service?
  • Most important of all, is never assume anything. And get everything in writing. 



Did this post help you feel better about booking your venue?

I’d love to hear your comments ↓



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  • Reply
    June 9, 2017 at 2:26 pm

    Such a helpful post! Great read 🙂

  • Reply
    June 10, 2017 at 2:39 pm

    Really useful post, I’m sure this will help a lot of couples reduce wedding preparation stress as well as ensuring the venue is exactly what they want.

    • Reply
      MJ Puertas
      June 10, 2017 at 2:59 pm

      For sure! Thanks for stopping by.

  • Reply
    Nina Misteli
    June 10, 2017 at 2:50 pm

    I personally won’t marry in the next few years, but this is a great article in looking into the work such a preperation takes!

  • Reply
    June 11, 2017 at 2:16 am

    This is a great list for those newly engaged. Mine was nearly all inclusive. It was a destination wedding so it almost felt like it was necessary !

    • Reply
      MJ Puertas
      June 11, 2017 at 2:22 am

      I imagine ‘All Inclusive’ relieves most of the stress and worry. I’m actually working on a ‘Destination wedding’ write up now.

      Thanks for stopping by!

  • Reply
    June 12, 2017 at 12:40 pm

    Thanks for your tips, we were looking for venue for my brother’s wedding. It’s a great list and inspiring as well…


  • Reply
    June 13, 2017 at 12:05 am

    These are great tips for a venue. Where were you when I was planning my wedding several decades ago? lol

    • Reply
      MJ Puertas
      June 13, 2017 at 12:42 am

      Oh that was a different time for weddings : )

      Actually, my love for wedding planning began almost 20 years ago, when I planned my own wedding.
      I didn’t have the luxury of the internet, like brides-to-be do now.

      Thanks for stopping by!

  • Reply
    June 13, 2017 at 6:38 pm

    Oh my god. I got engaged last summer and still haven’t even started my wedding. I’m so overwhelmed I don’t even know where to start honestly. I’m not ready to look at venues…I’m really overwhelmed, but I’m going to bookmark this for when I am ready. Thank you!

    • Reply
      MJ Puertas
      June 14, 2017 at 2:28 am

      I know how you must be feeling.

      My daughter is engaged and they just set their date for July 2018. She was overwhelmed too.

      Just yesterday, we talked on the phone to determine “where to start”.

      We started with her budget and a list of vendor types she knew she wanted.
      Then we calculated estimated dollar amounts for each category, for the number of guests she will invite.

      Simple process, that put her mind at ease.
      We will continue to work on the list, but she now feels like she has “started” the planning.

      I think what helps, is to get the preliminary plan on paper.

      Feel free to read through my posts for help, when you are ready.

      Good luck!

  • Reply
    June 15, 2017 at 4:30 am

    Wow I never realized there were so many questions to ask for booking venues for weddings! I think I would go with a DIY wedding 🙂

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